The Birch Hotel Wedding Brochure 2020

1.0. DEFINITIONS "Client” - the person(s) or organisation making the booking for the Event; "Hotel" - The Birch Hotel, Lewes Road, Haywards Heath, West Sussex RH17 7SF; "Conditions “- the terms and conditions set out below which form part of and are deemed incorporated into the Contract; “Contract “- the signed contract entered into for the provision of the Facilities which incorporates these Conditions "Contractual Amount" - anticipated charge for the facilities and services. "Event “- the wedding, banquet or other function for which the booking has been made by the Client; "Facilities" - the provision of function room hire, suites and/or supply of food and beverages by the Hotel for the Client; "Venue" - The Birch Hotel, Haywards Heath at which the Event is to take place. "Group Leader" - The person making the booking. 2.0. CONTRACT 2.1. The Contract shall govern the contractual relationship between the Hotel and the Client in relation to the client's booking of the Hotel's Facilities for the purposes of the Event. 2.2. In the case of any inconsistency with any order, letter, or form of Contract sent by the Client to The Hotel or any other communication between the Client and The Hotel the provisions of these Conditions shall prevail unless expressly varied in writing by The Hotel. 3.0. BOOKINGS 3.1. Once the Client has made the booking, the Hotel shall send the Contract to the Client. The Hotel will endeavor to send the signed Contract within 5 working days of the date on which the booking is made. 3.2. The booking shall be considered as provisional and shall not be binding on either party until the Client has paid a deposit of £500 this is a non-refundable deposit. 4.0. PAYMENT 4.0. A second deposit of 50% of the Contractual Amount is payable not less than 6 months before the date of the event. 4.1. The Client must pay the final balance of the Contractual Amount no less than 3 months before the Event. 4.2. Not less than 1 month before the date of the Event the Client will meet with an employee of the Hotel to discuss final details of the timing of the Event, menus, dietary requirements and (if appropriate) the number of bedrooms required. 4.3. Minimum numbers - A minimum number of attendees is agreed on the Hotel booking Contract and should numbers fall short of this figure, you will be charged as per the minimum number agreed. 4.4. The Hotel will at its discretion accept an increase to the number of persons attending the Event no later than 1 month before the Event. If the adjustment leads to further costs these shall be invoiced and paid by the Client as will any goods, services or facilities supplied by the Hotel on the day of the Event and not previously paid for. In each case these shall be paid for on the day of the Event by the Client. 4.5. Without prejudice to any other rights, the Hotel reserves the right to charge interest on overdue accounts (both before and after judgment) at 4% per annum above the base rate of Barclays Bank plc. 4.6. The Hotel reserves the right to increase its rates to take account of any increases in taxes or other material factors outside.