The Birch Hotel Conference & Meetings Brochure

6.2 The Hotel may cancel the booking: 6.2.1 If the booking might, in the opinion of the Hotel, prejudice its reputation. 6.2.2 If you are more than 30 days in arrears of previous payments to the Hotel. 6.2.3 If the Hotel becomes aware of any adverse alteration in your financial situation. 7.0 DAMAGE You shall be liable for any damage caused to the Hotel, or any furnishings, utensils or equipment therein by the negligent or wilful act or default of You or any guest, employee of Your company or third-party contractor and shall pay to the Hotel on demand the amount required to make good or remedy such damage, including compensation for loss of business whilst such damage is being repaired. 8.0 CCTV CCTV is in operation in several areas within the Hotel to facilitate the prevention/detection and prosecution of fraud and other crime. CCTV footage can be viewed by authorised members of staff for up to 35 days and will also be released to the police and insurance companies if requested. 9.0 PERSONAL PROPERTY The Hotel shall not be liable for the loss or any damage to the property of You or any guest suffered or incurred whilst on the Hotel’s premises, save insofar as the same may have been caused by the default of the Hotel, its servant or agents. In particular, it is to be noted that the cloakrooms provided for You and guests are not under the constant supervision of the Hotel, and that any property deposited therein is left there at the sole risk of the owners. We strongly advise You and Your guest do not leave valuable items in Your meeting room. 10.0 PRIVACY POLICY Any personal information provided by You is subject to The Hotel’s Privacy Policy, and is collected by us for contractual and legal purposes. If you require a hard copy of our privacy policy, please contact The Hotel. 11.0 ACCOMODATION 11.1 The Group Leader will discuss with a member of The Hotel how many rooms they require and also what type of rooms they would like. Please note The Hotel has 51 in rooms in total and has a limited number of twin and family rooms to offer. 11.2 The Group Leader confirms that they and all group members agree to be bound by these terms and conditions. 11.3 The Group Leader will need to provide the following details when making a booking: 11.3.1 Full Name, Address, Telephone Number, Email Address, No. of Rooms required including room types 11.3.2 A valid credit or debit card of which the expiry date is after the date of event; this card wll be charged on arrival 11.4 On making the group booking the Group Leader will be issued with a confirmation, booking name and reference number which must be given to all potential guests requiring a room to ensure that the booking is taken from the allocation with the negotiated rate applied. A six week release date will be given at the time of the group booking. On this date any rooms not taken up from the original allocation will be released with no charge. The Hotel will provide the Group Leader a list of guests who have booked. If the Group Leader at this stage requires the rooms not taken up to be held further the Group Leader will be responsible for paying for the rooms via the credit/debit card details provided upon booking. 12.0 MISCELLANEOUS 12.1 Meeting rooms are available for the duration shown on Your Contract. Finishing times are very important as we re-sell the meeting room after your booking. We request you review the time stated and inform us if this is not the actual finishing times. 12.2 The Hotel must give prior consent for all signs, exhibitions and displays inside and outside the Hotel. The Hotel reserves the right to remove signs which are unauthorized, unlawfully displayed or which may be deemed to cause offence. 12.3 The Hotel’s name/logo may be used in publicity once a proof of the promotional material has been agreed with the Hotel. 12.4 You are required to obtain prior written approval if you wish to fix items to the walls, floors or ceilings using other materials other than Blu-Tack. The Birch Hotel ____ HAYWARDS HEATH ____